Planning a Visit or Activity

The EEC (European Education Consultants) EECLive website (On-Line Systems for Health, Safety and Organisational Management) has a section dedicated to external visits. Within this section is an online application form to be completed for your external visit.

If you currently do not have access to the EECLive website and its resources, or you are experiencing any difficulty or problems with the site, please contact the CHSU at County Hall on 01823 355089.

An External Visits Planning Checklist has been produced which will serve to ensure that known safe/good practice is being followed and will assist in the planning/approval process irrespective of experience.

This checklist and other forms and templates which have been designed and produced to assist with visit planning and management are available on the Templates and Forms page of this site (also accessed via Start Here.)

  • Planning a Visit
TitleDescriptionDownload
EEC Guidance Document indexThis document contains links to step-by-step guidance documents to EEC modules, including:Introducing you to EEC, Accident Reporting, Risk Management, External Visits Management, Audit, Behaviour Monitoring DownloadPreview
Introducing you to EECThis document contains an overview of all the available modules found on the EEC site. DownloadPreview
Use of External Providers and Tour OperatorsThis document directs you to the following information:Introduction to the Use of External Providers and Tour Operators, Using an External Provider or Tour Operator and the Requirements of Form EV4, Adventure Activities Licensing Regulations, List of Providers who have a Current EV4 DownloadPreview
Your Application for an External Visit or Activity - Further InformationThis document includes the following guidance:In Advance of the VisitProcedure, Following the VisitSupervision: Use of Volunteers, Supervision: Staffing Ratios, DBS/Disclosure, Transport, Insurance and Finance DownloadPreview

                                                           Risk Assessments

When planning a visit or activity, risk assessment should be considered.  A comprehensive framework of risk assessments is available on the EECLive website (On-Line Systems for Health, Safety and Organisational Management).

Further guidance on risk management and risk assessment is available on the Outdoor Education Advisory Panel’s National Guidance website – please see 4.3c Risk Management.